Event Funding Application

The Visitors and Convention Council is committed to the success of our community.
If you are planning or promoting an event in our city, we encourage you to apply for event funding.

Qualifying events include those that attract visitors for two or more days and who plan to stay in one of our local hotels.
To see if your event qualifies, we recommend you apply!

Conventions, sports events, meetings and other events that will generate 15 + room nights in the
City of Paris may request funding from the Paris Visitors & Convention Council. It is the primary intent of this process to promote overnight occupancy in Paris motels. We also expect events to demonstrate examples of direct revenue to the community such as using local printers, caterers, retail businesses, equipment rental, etc. To be considered there will be no restrictions by age, sex, race, color or national origin.

For funding consideration, all requests must be made using the attached form at least 90 days
prior to the date of the event and two weeks prior to the meeting date of the VCC Board. If not
submitted within this time frame the request may not be considered.

Events must have the ability to grow in participants and/or spectators to continue to receive
funding on an annual basis. If the event requesting funding is a new event the applicant is responsible for demonstrating the need for financial assistance and that without assistance the event could not be held in this area. If the event is not a start-up please provide previous years itemized expenses, funds raised by contributions and other sources, and projected use of any net profits.

A scoring process will be used to determine whether funding is granted, and the amount of
funding awarded. Funding will not exceed $2,500 in a calendar year per organization. Funding exceeding $500 will be distributed equally in two stages. The 1st installment will be paid upon application approval or 30 days before actual event. The 2nd installment will be paid after the Final Evaluation is submitted and is based on final evaluation report with documented total room nights for the event. If the Final Evaluation is not submitted within 30 days after the event date, the 2nd installment will not be paid.

Visit Paris Texas must be visible in all publicity and displayed as an event supporter in all marketing in order to receive funding.

Scoring is based on the following: